Turn a voice memo into an SOP
A rambling transcript becomes numbered steps plus a list of what can go wrong.
Remove names and account numbers before you paste.
Below is a transcript of me explaining how we [NAME THE TASK]. Turn it into numbered steps someone new could follow on their first day. Then list what can go wrong at each step and how to catch it. [PASTE TRANSCRIPT] Don't invent tools or people I didn't mention. If a step is unclear, write "ASK:" and the question.
How to adapt it
- Record yourself walking through the task once. Messy is fine.
- If the transcript names a person, swap in their role before you paste.
Don't paste this in
- Client or customer names
- Account, card, SSN or tax ID numbers
- Passwords
- Health information
- Use a business AI account, not a personal one, for company data.